Triple Play

I’m at my first real estate convention here in Atlantic City, Triple Play 2007, this week and I have to say “I’m loving it”. The information that I’m coming away with everyday and the knowledge, is priceless. There are so many vendors here that I never knew existed, it’s just amazing. One vendor that really caught my attention is “The Wise Agent“. This program looks like the REALTORS® dream in contact management, marketing and organization all in one, kind of like a “simple” TP7i. From what I saw in the demo, this program does everything TP7i can do, but in a much easier to understand way and without the contract commitment. This program seems to be extremely virtual assistant friendly, which means the virtual assistant can set it up and implement it with very little effort on the agents part. I’ll be checking the program out in the next day or so and will be back to report my findings. Looks like a complete real estate business management system from what I’ve seen so far.

Real estate virtual assistant

Realty Times is a real estate news website that I find full of great information every day. Blanche Evans writes great articles and she really sums up all the facts about a real estate virtual assistant in the following article.

The Virtual Assistant
by Blanche Evans

According to Internet trainer, Allan F. Hainge, real estate agents should be spending very little time at a keyboard, meaning that their job is listing and/or selling real estate.

That’s where a virtual assistant can come in. Virtual assistants can work for one agent or more than one agent performing a wide variety of real estate-related chores that will save the agent time and money, all while working out of their homes.

The virtual assistant takes the role of the temp and elevates it to the status of entrepreneur. Because the virtual assistant  is self-employed, bills only the hours work or by tasks completed, and is dependent on referrals and steady work flow from existing clients, s/he can be the perfect solution for a busy agent.

Virtual assistants offer several advantages over a paid employee, with all the benefits of outsourcing. They save the agent employee tax and benefits problems while demonstrating the loyalty and steadiness of a company employee.

As more agents move their marketing and communications to the Internet, virtual assistants become more and more the obvious solution to staffing problems. With skills such as graphic arts design or editing, they can be useful to a real estate agent.

What equipment should the virtual assistant have?

A virtual assistant should have all or most of the following: a recent model IBM-compatible computer; a top email and email merge program; a contact/office manager program such as Top Producer; a working knowledge of the most popular office programs such as Microsoft Word and Power Point; familiarity with Internet idiosyncrasies (such as how to write emails to AOL users which is not as easy as you would think;) and other office equipment such as a FAX machine, high speed Internet access, if available; familiarity with the local MLS information access program and its features; the ability to research information, upload photos and stitch them into presentations; familiarity with virtual tour technology; and more, depending on the types of tasks the virtual assistant is hired to do.

A virtual assistant can be in town or work several states away, in some cases. A virtual assistant can be on call or paid a weekly salary like any other employee.

What types of work do virtual assistants do for agents?

Virtual assistants can be the agent’s techie, or marketing assistant; it all depends on what the agent needs.

North Carolina radio personality and broker Jerry Fowler, www.jerryfowler.com, has an assistant named Amy who lives several states away, yet she handles all of his advertising and web site design and management.

Amy handles the following for Fowler:

• Tips for newspaper
• Weekly classified ads
• Weekly display ads
• Weekly flyer for radio show
• Weekly flyer for BNI leads club
• Weekly flyer (4 up) of listings faxed to Realtors
• Monthly ad for real estate books
• Monthly newsletter
• Monthly prospecting from real estate books
• Flyers for listings
• Just listed/Just sold postcards
• Develop new FSBO programs
• Marketing pieces for Expired listings
• Create marketing material for open house parties new to the neighborhood for buyer reps)
• Relocation packets
• All web sites updated
• Press releases
• E-zine articles

Fowler pays Amy on commission, based on the number of closings each month. “The advantage to me is that I don’t have to provide office space for her, I don’t have to pay her a fixed salary or provide insurance, vacation pay, or sick pay,” says Fowler. “The advantage to her is that she gets to work at home. She doesn’t have to fight traffic going to and from work, she doesn’t have to buy a fancy wardrobe, and she doesn’t have to abide by a rigid, 9 to 5 schedule. Many people enjoy having a flexible work schedule.”

Amy can handle work from several agents, so she’s still able to enjoy a nice paycheck every month, says Fowler, and thanks to her laptop, she doesn’t miss out on vacations.

What do virtual assistants get paid?

Fowler pays Amy a flat rate based on number of closings, but another agent might offer a flat monthly rate with bonuses for certain production levels. Other virtual assistants charge an hourly fee of $15 to $35, according to Staffcentrix president and CEO, Christine C. Durst, www.staffcentrix.com. The more the virtual assistant has to offer, the higher salary she or he can command.

“As cable Internet, wireless Internet, and other broadband solutions grow in the marketplace, the VA will be well-placed to leverage the additional communications tools and grow even closer to the small business or startup client,” says Durst.

Where do virtual assistants get found?

Durst’s company places virtual assistants in a number of industries. Another source, The International Virtual Assistants Association,  also has a comprehensive directory of virtual assistants.

Other virtual assistants get started by notifying local brokers that they are looking to get into the real estate industry and would like to assist a top producer with their technology and Internet solutions.

A Virtual Assistant, or VA, is an executive level, administrative professional who works from his/her own office to support clients using some of the latest available technology. The Internet has brought many skilled professionals out of the corporate environment and back into their homes, enabling them to create a better work-life balance, while still performing in the roles they love. The VA is one such professional.

Working from their home-based offices and making use of the Internet, telephone, fax and email, VAs are able to offer small and medium-sized businesses a quality of administrative support, previously only available to the corporate giants, in a cost-effective manner.

A Virtual Assistant’s service offering may vary, but you are guaranteed to find one out there who is able to perform the exact functions your business needs.

1. A VA brings invaluable work experience and training to the table. You may even find that they will teach you a trick or two. Be it software, hardware or grammar, you can be sure that your VA knows his/her stuff!

2. Because VAs run a business themselves, they have a unique understanding of what your needs as a small business owner are. They will be able to assist and advise you on matters pertaining to Marketing, Branding, Web Design and e-Commerce. What avenues of advancement have you not yet explored with your business? Are you sure that you have all your bases covered? Your VA can help.

3. Get organized. If you attend conferences and AGMs I’ll bet you have a ton of business cards cluttering up your desk. Let your VA scan and enter them into a database for you. Future mail campaigns will be a breeze with a ready-made contact list all neatly stored on a CD.

4. Is there a special project boiling over on the back-burner that you’ve been wanting to do? Your VA can help with research, planning and coordination, leaving you free to continue your focus on your core-business function.

5. If you’re too busy to remember important dates, anniversaries and meetings, your VA, with a tailored reminder service, can assist. From ordering flowers for your mother, to sending a thank you note to a client and even arranging gift baskets for investor, they aim to please.

6. Conceptualizing marketing items can be agonizing if you don’t have the know-how, equipment or creative flair. Most VAs have a wide range of software packages at their finger-tips, as well as experience in creating flyers, brochures and business cards for their own company’s. Put your ideas to your VA, they will dazzle you with the results.

7. Planning a much-needed break with your family? Let your VA take care of the details; flights, car hire, accommodation, even a list of “must-see” places of interest. Your VA can handle it all, down to the very last detail.

8. If you’re on the road a lot, chances are your cell-phone is often out of signal range and there is no one in your office to take a message should that all-important client call. With the call answering service provided by many VAs, you can divert your calls and rest assured that your client will receive the personal touch rather than dealing with an annoying automated answering device. Your messages will be passed on to you in order of importance and you won’t need to sort through lengthy messages on voicemail.

9. Conferences and networking functions can take a lot out of a small business owner. It is imperative that you attend and make a dazzling show of it, but in order to do so, you have to neglect existing clients. This will no longer be a problem with a VA. They can handle all your conferencing arrangements; table-hire, banner design and creation, even gift bags for client samples. It’s that easy!

10. If you have a lot of correspondence, and you’re a bit of a “keyboard klutz”, your VA can help. Many VAs offer a fully digitized transcription service. Simply record your memos/letters onto your computer and email them to your VA, s/he will have it neatly typed and ready for mailing in no time! Other VAs may provide dictated typing as a service, so that urgent e-mail is just a phone-call away.

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Author: Mediamage

Contributors: Jburslem

Inman News – Real Estate News